Create & Manage Job Profiles

Create a Job Profile

You can create a new job profile or clone an existing one:

1. Go to Manage Center > Talent > Competency Manager > Job Profiles.
2. Take one of the following actions:

3. Enter the details for the new job profile. Use the table below for guidance:

4. Click Save.

Manage Job Profile Catalogs

Add a Job Profile Catalog

Job profile catalogs are containers for organizing your job profiles. For example, you might have a catalog for human resources-related job profiles, containing the profiles for different roles within that department. 

1. On the Job Profiles page, select the parent catalog under which you want to create the new catalog.
2. Click the add catalog icon located above the catalog list.

3. Enter a name for the new catalog and click Enter.

Delete a Catalog

To delete a catalog, select the catalog in the list and click the delete icon located above the catalog list.

Deleting a job profile catalog also deletes its sub-catalogs and all job profiles. Deleted job profiles are unassigned from the users. Competencies that have been mapped to deleted job profiles are not deleted.

Add a Language Bundle to a Job Profile

1. On the Job Profiles page, locate and the appropriate job profile. Click the action menu and select Manage Language Bundles.
2. Click + Add Language Bundle.
3. In the Select a Language field, choose the language.
4. In the Title field, enter the title in the selected language.
5. Click Add.
6. You can edit the name and description to reflect the language.  Click the action menu and select Edit Bundle Content.  
7. Make updates as required.
8. Click Save.

Job Profile Assignment

Job profiles can be assigned to users in the following ways:

• Group Assign - allows you to assign a job profile to manually selected individual users.
• Auto Assign - allows you to automatically assign a job profile to users based on specified criteria.  This can include user group, role, competencies, completed courses and more.  The LMS scans the user profiles and assigns the job profile when there is matching criteria. Please see Configure Auto Assign Scan Intervals below for information about managing the frequency of these scans.

Manually Assign Job Profiles using Group Assign

1. On the Job Profiles page, locate and access the appropriate job profile.
2. Click the Group Assign option on the left.
3. In the Group Assign to users: field, begin typing a user name or click the browse button to choose users with the user selector.  
4. In the Assignment Type field, select an option.  For additional information about assignment types, please see Job Profile Assignment Types.
5. Click Save.

Auto Assign Job Profiles

1. On the Job Profiles page, locate and access the appropriate job profile.
2. Click the Auto-Assign option on the left.
3. In the Assignment Type field, select an option.  For additional information about assignment types, please see Job Profile Assignment Types.
4. In the Auto-assign section, select the criteria used to select users for automatic assignment.  Expand a header to configure the property.  You can select users based on any combination of the following:

5. When you have completed your selections, click Set Auto-Assign Targets. 

Your system may be configured to automatically unassign job profiles when a user no longer meets the criteria. If it is not, they will need to be manually unassigned.

Configure Auto Assign Scan Intervals

1. On the Job Profiles page, click Auto-Assign Console. The Profile Auto-Assign Console tab opens by default.
2. In the Criteria Scan Interval field, select an interval setting.
3. If you selected Initiate New Check at Every Login in step 2, enter a value in the Interval (sec) for Processing Assignments at Log-In: to indlcate the wait time, in seconds, to assign job profiles to users after they log in.
4. If you want to enable auto-assignment processing for logged out users, select a scan interval in the Offline Bulk Auto-Assign field.
5. Click Execute.

You can view auto-assigned users on the Auto-Assign User List tab.

View/De-Assign Assigned Users

1. On the Job Profiles page, locate the appropriate job profile. Click the action menu and select View Assignments.
2. Enter filter criteria as necessary and select Search.  Assigned users are listed.
3. To manually de-assign a user, click the action menu and select De-assign Job Profile.

Delete a Job Profile

To delete a job profile, locate the appropriate option of the Job Profiles page.  Click the action menu and select Delete.

Deleting a job profile will remove it from all learners it is assigned to.