Updated as of Version 26.02.
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Question Approval

Some organizations require question approval.  Approvers might be course administrators, instructors or subject matter experts. There are two options for requesting approval, depending on how it is set up for your organization. In Simple Mode, question review is optional and they can be approved in the question editor.  In Approval Mode, questions are required to go through an approval workflow.

The approval actions that can be taken depend on your designated role for a question:

  • Question reviewers can reject a question or mark it as Reviewed.
  • Question approvers can reject a question, mark it as Reviewed or mark it as Approved.
  • Question owners, and other users with unrestricted access to a question, can take approval actions on a question, including opening an approved question for editing.

Approving a Question in the Question Editor

The approval options available may vary based on your system set up. If you have questions about how approval actions are configured in your site, please contact your system administrator.

  1. Go to Manage Center > Learning > Exam and Question Manager > Questions.
  2. Locate the appropriate question. Click the action menu and select Edit.
  3. Click the Preview/Approval tab.
  4. Take the appropriate action. Use the table below for guidance: 
Question StatusActionHow
AnyAsk another LMS user who is physically present to approve the question.Click Activate Temporary Approver. A login dialog opens. The approver logs in and then either approves or rejects the question.
Work in ProgressIndicates that the question is ready for review.Click Ready for Review. The question status is updated to Ready for Review. The question list in the Exam and Question Manager can be filtered by Status to show questions ready for review.
Ready for ReviewMark question as reviewed.Click Review. The question status is updated to Reviewed. 
ReviewedApprove the question.Click Approve. The question status is updated to Approved and it can now be selected for exams. 
Reviewed Reject the question.Click Reject Question. The question status reverts to Work in Progress. The question will need to be updated and reviewed again.
ApprovedRetire the question.Click Retire. The question can no longer be selected for exams and will not be used in randomized exam sections.
Approved Edit the question.

Click Open for editing.  A comment box is provided to add any relevant comments.  Click OK and a new version of the question is created.  It's version number is increased by one and the status is set to Work in Progress.

To view information about question version, click the question's Archive tab.

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