Updated as of Version 26.02.
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Add & Manage Exam Pools

Exam pools are used to group related exams. For example, if a course or program has multiple exams, you can group them in a specific exam pool to make it easier to assign them to the appropriate learning modules. Exam pools can have a hierarchical structure, with one or more sub-pools to further categorize content.

To manage exam pools, your role must have unrestricted access to the Exam Utilities feature.

Add an Exam Pool

  1. Go to Manage Center > Learning > Exam Utilities > Exam Pools Manager.
  2. The page opens with the Level 1 Default Pool already active. 
  • Add a sub-pool to the Level 1 Default pool. Click the Add button for Pool Level 1.
  • Add a sub-pool to a different Level 1 pool. Select it in the Pool Level 1 drop-down field and click the Add button.
  • Add a sub-pool to another sub-pool.  Select the appropriate Level 1 pool, which populates the Pool Level 2 field with its sub-pools.  Select the sub-pool and click the Add button for Pool Level 2.
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  1. In the New Name field, enter a name for the new pool or sub-pool and click Submit. 

Configure Exam Pool Permissions

You can configure permissions for exam pools to specify who can edit them or assign exams to them.

Permissions do not cascade down the hierarchy. For example, administrators with permissions for an exam pool will not have those same permissions for any sub-pools under it. You must configure permissions at each pool level for other administrators to use them.

  1. On the Exam Pools Manager page, select the appropriate pool or sub-pool.
  2. Click the Permissions button.  Make sure you click the button on the correct pool level.
  3. Set the permissions as required.  Read-only allows the user to view the pool. Unrestricted additionally allows the user to update, delete and set permissions for the pool.
  4. Click Save.
  5. Click Close.

Assign an Automatic Exemption Policy

The LMS allows you to automatically exempt learners from specific training because they have achieved a minimum score on an exam.  They are assigned to exams on an exam pool level.  For additional information about these policies, please see Automatic Exemption Policies.

  1. On the Exam Pools Manager page, select the appropriate pool or sub-pool.
  2. Click the Update button.  Make sure you click the button on the correct pool level.
  3. Select an option in the Auto-exemption Policy field.
  4. Click Submit.

Delete an Exam Pool

  1. On the Exam Pools Manager page, select the appropriate pool or sub-pool.
  2. Click the Delete button.  Make sure you click the button on the correct pool level.

When you delete an exam pool, any of its sub-pools are also deleted. Exam pools that have exams assigned to them can't be deleted.

Copy an Exam Pool to a Question Pool

You can copy an exam pool to a question pool to utilize the same structure, down to the lowest sub-level pool.

  1. On the Exam Pools Manager page, select the appropriate pool or sub-pool.
  2. Click the Copy to question pool button.  Make sure you click the button on the correct pool level.

For additional information about managing question pools, please see Create & Manage Question Pools.

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