Role Access Reference - Data Access Controls

Highest Organzation Level Visible

Select the Highest Organization Level Visible for the system role:

Root is the top level. All organizations in the LMS are under the Root level. If you select Root, the role can see users in all organizations.
Select User Org Level (Exclusive) to enable the role to see users in all sub-organizations below their own organization level.
Select User Org Level (Inclusive) to enable the role to see users in their own organization level and all sub-organizations below it.
Select a specific level as the highest level of visibility to enable to the role to see users in that level and all organization levels below it.

Auditing

This setting enables auditing and determines the auditing level for each of the auditing options that are enabled for the role.

Off - No auditing is enabled for the role.
On-Low - Auditing is enabled for the role, with only basic actions and deletes being
audited. For example, if the role is configured for User auditing, only basic actions
and user deletes will be audited.
On-Medium - Auditing is enabled for the role, with basic actions, deletes and inserts
being audited. For example, if the role is configured for User auditing, basic actions,
user deletes and user inserts will be audited.
On-High - Auditing is enabled for the role, with basic actions, deletes, inserts and
updates being audited. For example, if the role is configured for User auditing, basic
actions, user deletes, user inserts and user updates will be audited.

Audit Options

This setting configures the auditing options for the role.

Full Auditing - Logs every user transaction including URL parameters.
Course Launch Auditing - Logs when role users launch a course.
Learning Object Deletion Auditing - Logs when role users delete a learning object.
User Log-in Auditing - Logs when role users log in to or log out of the system.
Question Deletion Auditing - Logs when role users delete questions.
Reports Execution Auditing - Logs when role users execute reports using the
Report Wizard.
Exams Deletion Auditing - Logs when role users delete an exam.
Users Auditing - Logs the when role performs actions on users.
Certificate Auditing - Logs when role performs actions on certificates, including
certificate awards.
Approval Auditing - Logs when role performs approval actions.
Enrollment Auditing - Logs when role performs enrollment actions.

Manage Center Auditing

This setting enables auditing of activities in the Manage Center and determines the level of auditing for the role. The specific audited transactions are determined by the tier selected in the field.

Off - Manage Center auditing is not enabled for the role.
Tier 1 - Focuses on Tier 1 transactions (considered most important)
Tier 2 - Focuses on Tier 2 transactions.
Tier 3 - Focuses on Tier 3 transactions.

View Manage Center Auditing Tier Information

Widget Page Templates

Select the template used to present the Widget Page for the role (applies only when the new UI is not enabled.

Title and ID Format

Select the format used to display Courses in the Manage Center and learner pages where course names are shown:

Title
Title (ID)
(ID) Title

Account Display Format

Select either a summary or detailed format for the Accounts page in the Career Development Center (CDC) for users with the role. The selected Account Display Format applies when a user views their own Accounts page and when their direct appraiser views their appraisee's Accounts page.

Role General Permissions

Permission	Description
Allow Look and Feel Change	Select Yes to allow the role to manage their skin selection in the user profile.
Allow Admin Online Help	Select Yes to enable the online help for the role.
Allow Organization Maintenance	Select Yes to allow the role to access the Organization Maintenance page.
Allow Global Upload Maintenance	Select Yes to allow the role to view and delete the import logs or error logs of CSV files uploaded by other users via the User Data Loader. It also allows users with the role to delete homework files if the Allow Global Homework Files Access permission is also set to Yes.
Allow Course Deletes	Select Yes to allow the role to delete courses.
Allow User Deletes	Select Yes to allow the role to delete users.
Allow User Creation	Select Yes to allow the role to create new users. This also requires unrestricted access to the Users feature.
Allow User Status Change	Select Yes to allow the role update a user's status in the Users page.
Allow User Password Change	Select Yes to allow the role update a user's password in the Users page.
Allow Attachment in New Mail Form	Select Yes to allow the role to attach files when sending emails to participants in the Participants page.
Allow Enrollment Override	Select Yes to allow the role to bypass enrollment restrictions and checks for valid enrollment in the Group Enroll page.
Allow Question Creation	Select Yes to allow the role to create questions for exams.
Allow Question Review	Select Yes to allow the role to review questions and change the question status.
Allow Question Approval	Select Yes to allow the role approve questions.
Allow Question Open for Editing	Select Yes to allow the role to reopen a question for editing.
Allow Exam Creation	Select Yes to allow the role to create exams. This also requires unrestricted access for the Exams feature
Allow Exam Generation	Select Yes to allow the role to to generate exam learning modules from exams. This also requires read-only or unrestricted access for the Exam Generator feature.
Allow Exam Grading	Select Yes to allow the role to grade exams. This also requires the user to have unrestricted access to review the Exam and Exam Pool.
Allow Exam Instance Manager	Select Yes to allow the role to delete exam attempts (rather than just deactivate them).
Allow Exam Instance Deletion	Select Yes to allow the role to delete exam attempts (rather than just deactivate them).
Display Exam Editor	Select Yes to allow the role to access the Exam Participants Review page from the Exam and Question Manager even if this role is not allowed to otherwise edit the exam.
Display Exam Password	Select Yes to allow the role to see the exam password in the Exam Schedule page.
Is External Question Approver	Select Yes to restrict users with the role to accessing only the Preview/Approval tab in the Questions Editor.
Allow Question Approval Override	Select Yes to allow the role to override the question approval workflow and directly set a Work in Progress question to Approved.
Allow Forum Moderation	Select Yes to restrict users with the role to create and delete forums, and delete other users' forum messages.
Allow Global Approval	Select Yes to restrict users with the role to approve or deny enrollment and withdrawal approval requests (in addition to the original approver) for any user within their organizational view.
Allow Exam Remedial Training Comments	Select Yes to restrict users with the role to change the exam status of a user's exam attempt and enter remedial training comments when reviewing learners' transcripts in the CDC.
Allow Bulk Session Status Update	Select Yes to restrict users with the role to change the session status for multiple sessions at once, via the Session Administration page.
Show Tokens Tab	Select Yes to restrict users with the role to access the Tokens page (new UI: Home > Explore > Tokens) to review the token balance and purchase more tokens.
Show Only Top Level Learning Objects in Enrolled Learning Modules	Select Yes to show top-level learning objects in enrolled learning modules for users with the role.
Allow Token Manual Adjustment	Select Yes to restrict users with the role to change the token value and expiry date of token accounts.
Allow User Editor Group View	Select Yes to allow the role to view all members of an accessible User Group.
Is Organizational External Training Approver	Select Yes to allow the role to approve or deny external training for anyone in the user's organizational view.
Allow User Appraisal Administration	Select Yes to allow the role to delete a user's current performance appraisal, re-open the last completed appraisal (if no current appraisal exists), or change the status and reviewer of the current appraisal.
Allow Review Employee All User Appraisals	Select Yes to allow the role to review all performance appraisals instead of only appraisals for which they are the reviewer.
Show Biographies and Activities of Other Users in the Same Learning Group	Select Yes to allow the role to view the recent activities of users that belong to the role's learning group, and have access to their profile summaries. The role will also have access to the profile summaries of instructors in the same group (in Instructor Info).
Allow Assessment Deployment	Select Yes to allow the role to deploy assessments.
Allow Unrestricted Delegation	Select Yes to allow the role to delegate authority for approval requests to someone else for a certain period of time.
Allow 9-Box Report Deployment	Select Yes to allow the role to deploy 9-Box reports.
Allow Full Organization View of Participants	Select Yes to allow the role to see all participants of a course, instead of just those in the user's organizational view.
Allow Skillsoft (OLSA) Search	Select Yes to allow the role to access to courses from Skillsoft in search results.
Allow Global Homework Files Access	Select Yes to allow the role to access the Knowledge Center File Share area, which is normally restricted to the course instructors.
OWASP Restrictions Override	Select Yes to allow the role to bypass the HTML Sanitizer system configuration, which (if enabled) disallows entering form-based data containing HTML and JavaScript.
Allow Custom Language String Editing	Select Yes to allow the role to access the Search/Customize Language Strings page in the Manage Center in order to add or edit custom labels.
Display Details, Progress, and Course Interactions when Reviewing Learner Transcript Detail	Select Yes to allow the role to bypass the normal transcript viewing restrictions when reviewing users' transcripts.
Disable Smartphone UI	Select Yes to allow the role to bypass the mobile view for smartphone use of the LMS.
Limit Catalog Administration Privileges	Select Yes to restrict users who can create new learning modules to creating only Classroom learning modules.
Import and Export XLIFF files	Select Yes to allow the role to access the XLIFF Import/Export feature.
User and Organization Visibility Report Wizard Filter	Select Yes to allow the role to change the User and Organization Visibility filter criteria setting.
Allow session level reference resource upload from Teach	Select Yes to allow the role to attach reference resources to classroom sessions from the Teach menu.
User Data Export	Select Yes to allow the role to have the Export Personal Data function from the Users list page.
Allow Print Certificate on or before Session End Date	Select Yes to allow the role to print certificates from the Review Participants screen before session ends.

Privilege Level

Privilege levels specify the relative hierarchy among different user roles, with 0 being the lowest setting and 9 being the highest, except for system administrators who have a privilege level setting of 10 by default. These numbers are themselves arbitrary within the LMS, and are only meaningful in relation to each other.

Privilege levels work in conjunction with other access rights. For example, a user can create users only with privilege levels lower than their own. They can update the role of other users whose privilege level is lower than theirs. This prevents local administrators who have access to the User Editor from updating their role (or the role of someone who reports to them) to gain new system privileges that they should not have.

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PeopleFluent Learning Manage Center Tiers.pdf70 KB