Updated as of Version 26.02.
Ready to upgrade? Contact PeopleFluent Support.

Session Module Assignment Field Reference

General Session Properties

Property Description
Title This is the program session ID that was entered on creation of this session. The title is shown in the Course Details and could indicate something unique or descriptive about the session, such as the term or semester and year (although the session dates are also listed in the Course Details).
Description Enter a description for the session. This is shown in the Course Details.
Session Status

When you create a new session, the Session Status is automatically set to the default status identified in system configuration.  The status can be changed.  

Other session statuses are:

  • Active—The session is available for enrollment as soon as it is saved.
  • Pending—Use this status when you are preparing a session which is not yet available for enrollment.
  • Completed—The session has finished. Note: This status removes the session from course and catalog search.
  • Closed—The session is no longer available for enrollment.
  • Cancelled—The session was scheduled but has been cancelled. Note: This status removes the session from course and catalog search.
  • Invitation Only—Learners can not self-enroll in the session and must be enrolled by an administrator.
  • Prompt User to Select Session—Use this status if the session is used as a placeholder for assigning a course to learners. After it has been assigned, learners and reviewers can select an Active session.
  • Retired—The course has been retired and any currently enrolled online session can no longer be launched. Note: This status removes the session from course and catalog search.
  • Ended—The session is no longer available for self-enrollment. Classroom training sessions can be configured to automatically switch to this status once their end date has passed.
Change transcript status of enrolled users correspondingly, for changing the event status to Completed, Cancelled or Retired or changing from Prompt User to Select Session to another status

If this check box is selected, the status on the transcripts of the enrolled learners are updated according to changes in event status.  If disabled, only the course status and visibility in the catalog will be changed. Enrolled learners' overall status for the session will not be changed.
Delivery Language Sessions can be delivered in a specific language you select from the list. For learning modules with more than one session, such as classroom-based courses available in different locations, you can define the learning module as multi-language and specify the delivery language for each session. The languages available are determined by the languages purchased by your organization.
Time Zone You can select the time zone in which the session takes place.
Start Date and End Date You can specify the start date and time and end date and time for the session.
Enrollment Begin Date and Enrollment Deadline To specify a window of time during which learners can enroll in the session, select the begin and deadline dates and times.
Enrollment Limits Enter the minimum number of enrollees in the Min: field and/or the maximum number of enrollees in the Max: field. Note: The maximum can be based on the capacity of the training facility, which is defined in the # of Seats field in the Facilities page. 
Reserve seats for learner enrollments pending approval Click the checkbox to allow learners with pending approval status to reserve a seat in the class.
Cannot withdraw/transfer within Enter the number of days before the start up to which users can withdraw from the session.
Waitlist Handling

Make a selection from the drop-down options:

  • Automatic Upgrade - When all available seats are taken, additional enrollment requests are waitlisted.  When a seat becomes available, the system enrolls the waitlisted users in order of enrollment.
  • Manual (Administrator) Upgrade - When all available seats are taken, additional enrollment requests are waitlisted.  Subsequent requests are waitlisted until the list is emptied by ad administrator and a seat becomes available again.
  • Waitlist all learners - All enrollment requests are waitlisted, regardless of maximum seats setting.
  • No waitlist - The maximum seats setting has no effect.
  • Manual (Administrator) Upgrade without Reserving Seats - Upgrade without reserving seats.
Transfer users dropped from waitlist to the following session Click the checkbox to automatically assign users who have been dropped from the waitlist to another session. Select a session in the drop-down field below the checkbox.
Credits Specify the credits for the session.
For program modules with payment configured, enforce payment before first launch Select this check box to take payment for the learning module before it is launched for the first time.

Module Completion Deadlines 

Property Description
On enrollment, calculate deadline as follows

Select an option to calculate the deadline to complete the learning modules in the program session:

  • No deadline, these will be set manually per learner if necessary.
  • [Value] Days from Enrollment (0 implies unlimited)—Specify the number of days from the enrollment allowed to complete the program session.
  • Date Specific Deadline—Specify the program session completion deadline.

New deadline settings must be explicitly applied to the selected learners in order for the new deadline to be reflected in their transcripts.
Once the deadline against a transcript has passed

Select an option:

  • Do nothing, the deadline was just for reference.
  • Set transcript to Deadline Expired and block learner from launching the course.
  • Block learner from launching other courses until they complete this course.
View Participant Deadlines Click this link to view the list of participant status and deadlines. Participant deadlines are calculated on enrollment, thus changing the deadline alone will not affect the deadlines for existing course participants. A change in the course completion deadlines can be applied to learner transcripts with the following statuses:
  • Waitlisted
  • Not Started
  • In Process
  • Pending Approval

Session Module Assignment

This section lists the learning modules (including other programs) that have been associated with this program. You can remove an association from the learning module's Associated Programs page.

PropertyDescription
Modules cannot be accessed until all preceding modules are completed

Select this check box to enforce the the completion of the assigned learning modules in the order specified. Before a learner can start the next module, their transcript status for the preceding learning module must be any one of:

  • Completed
  • Completed (Self-asserted)
  • Waiver/Exempt
  • Passed
Allow learner to advance to next order on failing preceding learningThis option is available only when the check box above is selected. You can select this check box to allow learners to advance to the next learning module if they fail the preceding module.
Hide modules blocked by preceding modules in Learner's Available ModulesThis option is available only when the Modules cannot be accessed until all preceding modules are completed option is selected, and takes into account both options above. Select this check box to hide learning modules from the learner until they have either completed the preceding learning module (or failed it, if the option above is selected). 
Program completion requires modules to be on Effective/Approved revisionSelect this check box if learners are required to complete the current effective or approved revision of each learning module in the program. 
Modules cannot be accessed until their prerequisites are fulfilledSelect this check box to bypass prerequisite checking for assigned modules during enrollment. The learning module prerequisites will be checked when the learner launches the course.
Required Credits for Elective ModulesEnter the number credits the learners need to earn to enroll in elective learning modules in the program.
Use predefined creditsSelect this option to award to the participant on completion of the learning module the credits defined in the module's session properties.
Use credits defined belowSelect this option to specify the number of credits to award to participants on completion of the assigned learning modules. You can specify the number of credits for each module individually. This option takes precedence over the number of credits defined in the learning module's session properties.
Assign learning module

Here, you will assign and manage the learning modules for the program.

Select the learning modules:

  1. Click Assign learning module.
  2. To locate the appropriate module(s), enter values in the filter fields as necessary and click Filter.
  3. Relevant modules display in the Available Choices area. Highlight the appropriate modules and click the down arrow to move them to the Selections area.
  4. Click OK.

Manage the learning modules:

Once you have added the learning modules, you can manage the variables for each module in the module list.

  • Assigned Module - click the linked module name to view the module.
  • Weighting - enter the weight for which the module contributes to the score. Program score is calculated as sum of weighted scores of completed sub modules, as long as the Passing Score field (below) is not set to 0.
  • Order - indicates the order of the programs within the module.  To change the order, reset the value in the field.
  • Session - indicates the learning type of the module.
  • Progress Tracking Deadline - learners must complete the modules by the deadline indicated here to remain on target to complete the program. To edit the inherited deadline, hover on the appropriate module's deadline and click the edit icon. Adjust the deadline as necessary. Please note that any edits you make to this field will only affect newly enrolled users.  To update the deadline for specific users, click the action menu and select Update Deadline for Specific Users.
  • Credits - if Use credits defined below is selected, you can enter the number of credits to assign per module.  Only modules that are not required (elective) can be assiged credits.
  • Required - click the checkbox if the module is required to complete the program.
  • Enrollment - select an option for automatically enrolling a user in the module based on their enrollment in the program. To edit the option, hover in the auto-enroll field for the appropriate module and click the edit icon.
Passing ScoreYou can enter a minimum score for passing the program. If you enter a score, learners will fail the program if they do not achieve the passing score. Leave the the passing score set to 0 disable it.
If a learner reaches a FAILED or DEADLINE EXPIRED status for a sub-module: 
Allow learner to re-enroll on the module within the context of this programEnrollment checks like approvals, prerequisites and waitlisting may still apply when the learner re-enrolls.
Do not allow the learner to re-enroll on the module within the context of this programSelect this option to block learners from re-enrolling in a learning module via the program if their status for it reaches Failed or Deadline Expired.
Automatically fail this program for the learner if mandatory modules or elective credits requirement can no longer be metThis option is available if the option Do not allow the learner to re-enroll on the module within the context of this program is selected. 
Apply Policy Approval for Non-auto enroll Program ModulesSelect this check box to enforce the enrollment policy approval workflow configured for the learning module if learners are not auto-enrolled.
PropertyDescription
ForumLink a Forum Category or Single Forum to the program session so that the learners and instructors can access the session level forum / category through the Knowledge CenterCourse Details.

Workflow Assignments

Property Description
Select a workflow template Assign a workflow template to the program session. Workflow Templates are defined in the Assessment Workflow Manager.
Disable workflow assignment for this session If checked, all workflow will be ignored for the enrollment of this program session. When a learner enrolls in the program session, the LMS looks for the correct workflow for the enrollment and assigns the exam or evaluation in the workflow to them. It will be accessible to learners from the Overview and Assessment Workflow in the Knowledge CenterCourse Details.

Are you a PeopleFluent administrator?
Check out our Help Center or Contact Support.

Was this article helpful?

0 out of 0 found this helpful