Updated as of Version 26.02.
Ready to upgrade? Contact PeopleFluent Support.

Compliance Analytics

Compliance Analytics performs a real-time analysis of training records to identify the degree (expressed as a percentage) to which departments, groups, and individuals have completed one or more specified courses.

Compliance Analytics is available for the eLearning+ and Learning licenses.

About Compliance Analytics

 When calculating the overall compliance results for groups, each individual is interpreted as either conforming or nonconforming. 

For example:

  • Learner A in department X has completed 10 of 10 courses.
  • Learner B in the same department has completed 2 of 10.

The percentage compliance overall for department X is 50% (1 of 2 compliant), while the training progress figure is 60% (12/20 courses completed).

When scanning records, courses with an overall status of Completed, Finished Using, and Passed are interpreted as Completed for statistical purposes.

Compliance Analysis Types

You can select the following types of analysis:

  • Modules - this type considers transcripts for the selected target learning only and does not drill down into program components.
  • Program sessions - this type considers transcripts for modules in the selected target program session.
  • Program progress - this type identifies an appropriate enrollment for each selected target program for the learner and  produces results against transcripts within the identified enrollment's transcript hierarchy.

The following scenario shows the difference between the three analysis types:

  • A program P1 with a single session that contains a Module O1
  • A learner completes O1 as a standalone module
  • Subsequently, the learner enrolls in P1 and fails the component O1

The learner's records would look like this:

Transcript IDModule IDStatus
T1O1Completed
T2P1In Process
T3O1Failed

Using default settings, the compliance analysis for the learner and program session would show the following results:

TypeCompliance StatusConsidered Transcripts
ModulesNot CompliantT2
Program SessionsCompliantT1
Program ProgressNot CompliantT2, T3

 

Run Compliance Analytics

There are five steps to setting up compliance analytics, as detailed below. These steps are applied in sequence, filtering out transcripts at each step. So it is possible to run compliance analysis for users with multiple enrollments within the time period selected, where, for example, the 'most recent' may not comply while a previous enrollment will comply. 

Your role must have access to the Compliance Analytics feature. If you should have access, but do not, please contact a system administrator.
  1. Go to Home > Reports > Compliance Analysis.
  2. Configure Step 1: Target Participants. In the Participants grouped by field select an option: 
  • Organization - groups participants by the organization.  Choose this option and then click the Organization link to select the appropriate option. To include closed accounts, click the Include closed user accounts checkbox.
  • User Group - groups participants by the user group.  Choose this option and then click the User Group link to select the appropriate option. To include closed accounts, click the Include closed user accounts checkbox.
  • Direct Appraiser - groups participants by their direct appraiser. Choose this option and then select the appropriate appraisers in the Direct Appraisers field. To include closed accounts, click the Include closed user accounts checkbox.
  • No Grouping - allows you to select users individually.  Choose this option and then select the appropriate users in the Users field.
  1. Configure Step 2: Target Learning.  Select the module or program sessions for analysis.
  1. Select the appropriate option in the Analysis Type field.
  2. In the field below, click the + icon to select the learning modules or programs.
  1. Configure Step 3: Target Transcripts. Here, you select the transcripts for analysis.  
  • Include self-enrolled Target Learning transcripts - click the checkbox to include self-enrolled transcripts in the analysis.
  • Include completed equivalent transcripts - click the checkbox to include equivalent transcripts in the analysis.
  • Select an option for which transcripts to include if a learner has multiple enrollments in a target course. You can choose any of the participant's transcripts or only the participant's latest transcript.
  1. Configure Step 4: Criteria for Compliance. In this step, you define the criteria for transcripts to be compliant, such as
  1. In the Compliance Definition area, select a date configuration.  Choose Learning completed between dates to analyze completed learning within a specific date window or a Learning that is Complete or on Target as Of date. Date configuration is optional.
  2. In the Revision area, choose Any to evaluate completion of any version of the learning or Effective to only analyse completion of the current version.
  3. Select an inclusion option for participants:
  • All Target Learning - applies to the module analysis type.
  • Learning in Enrolled Program Session - applies to program sessions and program progress analysis types. Completed sub-module transcripts are not counted if the participants have not yet enrolled in the program session selected in step 2.
  • Target Program Sessions with Auto-Enroll Criteria that apply - only participants who are auto-enroll targets for the selected program sessions are included in the compliance analysis.  
  1. Select the Disregard Deactivated Target Modules / Program Sessions checkbox to exclude transcripts for enrollments that are no longer required.
  1. Configure Step 5: Results Filtering. You can further filter the results to focus on a sub-set of participants:
  • Choose All Participants, Compliant Participants Only or Non-Compliant Participants Only.
  • Click the Include users with no enrollments on any target learning to include those participants in the analysis.
  1. Click Start Analysis. The page refreshes with the compliance analysis results, which you can print and export to a comma-separated variable (CSV) file.

Are you a PeopleFluent administrator?
Check out our Help Center or Contact Support.

Was this article helpful?

0 out of 0 found this helpful