Import Course Content Revisions

Course revisions can be imported in two ways; directly within a course in the Catalog Editor, or through the Import Content Package feature. In the Catalog Editor, you can import revisions to modules with the Exam, Online, On-the-Job Training, Task and Virtual Classroom (Archived) learning types.  Using the Import Content Package feature, you can import a content package (for example, SCORM or AICC), AICC course structure or a resource.

About Course Revisions

There are three revision "states":

Effective Revision

This is the revision that is in effect for the module.  When learners enroll in a course, they will have this version of the course. There can be only one Effective revision. If you mark (or import) another version as "Effective", it will replace the current one.

Approved Revisions

This is the revision that has been marked as "Approved".  Like Effective, there can only be one Approved revision. If you mark (or import) a different version as "Approved", it will replace the current one. While they are not publicly available, course administrators can enroll new learners in the Approved revision using Group Enroll. This must be done manually, a learner cannot self-enroll or be automatically enrolled. 

Previously enrolled learners are automatically re-enrolled in the Approved revision under the following conditions:

• They have not yet completed an earlier Approved revision. This acts as an auto carry-forward before the newest Approved revision nullifies any previous Approved revision.
• A learner completed a revision and there is an Approved revision to be taken.
  This is the auto get ahead logic for those who have previously completed the module.
• A learner who will complete any revision and there is an Approved revision to be taken.
  This is the auto get ahead logic for those who will complete an earlier revision.

Transcript details about this revision is available in Current Learning Modules, Current Courses, Records/Transcripts or other areas. When an Approved revision is marked as Effective, learners who have already completed the Approved (now Effective) revision are not re-enrolled.

Preview

Mark the revision as Preview to review in the LMS before making it the "Approved" or "Effective" version.

Importing Revisions for Modules Associated with Programs

If you select Also re-enroll learners in completed programs for which this module is mandatory, the LMS identifies all learners who have finished a prior version of the course.

The system then takes the following actions:

• If the completion is tied to a program, the LMS locates the immediate active program that includes the revised module to update session enrollment.
• Otherwise, it finds the highest-level completed program to initiate re-enrollment.

Should a learner have completed two distinct programs that both contain the revised module, two re-enrollments will occur. This option allows any learner who previously completed the revised module to access the latest version while maintaining the program-module association.

For regulated environments, it is not recommended to publish new revisions to learners whose status in earlier revisions is "Completed." Learners who re-open the completed course will launch the effective revision, but it will still be marked as "completed."

The option All enrolled learners, including those who have already completed the course, is only available when enabled in System Configuration. To activate this option, navigate to Manage Center > System > System Configuration and select the checkbox labeled Allow administrators to publish new revisions to learners whose status in earlier revisions is Completed.

Import Module Revisions in the Catalog Editor

1. Go to Manage Center > Learning > Learning Modules and open the appropriate module.
2. Click Revisions and Launch Preview in the Module Properties tab.
3. Select the type of import from the +Import New Revision drop-down list. Each type of import requires different parameters.
4. In the Confirm New Module Revision page select who to make the new revision available to.  By default, it will be available to learners who have not yet been enrolled and to learners who have been enrolled but have not started it yet.
5. Click Publish.
6. To Preview the new course revision, click Preview.

Import Module Revisions in the Import Content Package Wizard

To import a content package course revision with the Import Content Package wizard

1. Go to Manage Center > Learning > Import > Import content package.
2. In the Select a Package page, click Choose File to select the content package to import, and then click Next.
3. To update an existing course, enter its Module ID. This might be the default value imported from the manifest file, or it might be an ID specified by your organization. The LMS automatically detects whether a Module ID matches an existing course.
4. To assign the imported course revision to one or more catalogs, select the Update catalog setting check box, and then click the Assign catalog link to select the catalog(s).
5. To remove the course from its assigned catalog(s), click the Remove assigned catalog(s) link.
6. To show the course to learners when they search or browse catalogs, check the Show in catalog check box. If you leave this check box cleared, the course will not be shown to learners.
7. When you import course packages you select the language of the course you are creating or updating:

8. Select the language of the course you are updating from the Language drop-down list.
9. Change the module title, if required, and click Next.
10. In the Confirm New Module Revision page select who to make the new revision available to. By default, it will be available to learners who have not yet been enrolled and to learners who have been enrolled but have not started it yet.
11. To import a revision as a preview, select For previewing purposes only.
12. Click Publish. A message is displayed confirming the course revision has been created.

Make a Preview Revision the Approved Revision

1. Go to Manage Center > Learning > Learning Modules and open the appropriate module.
2. Click Revisions and Launch Preview in the Module Properties tab.
3. Select Mark as Approved from the revisions action menu.
4. Click OK.

Make a Preview or Approved Revision the Effective Revision

1. Go to Manage Center > Learning > Learning Modules and open the appropriate module.
2. Click Revisions and Launch Preview in the Module Properties tab.
3. Select Mark as Effective from the revision's action menu.
4. Click OK.