Updated as of Version 26.02.
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Facilities

Facilities represent rooms located at a training center.  Within a facility, you can specify the location, the seating arrangements and audio/video equipment available for that room.  You can associate one or more facilities with a training center, allowing associated facilities to be booked for classes scheduled at that center.  

To manage facilities, your user role must have unrestricted access to the Class Resource Manager feature.

Create a Facility

  1. Go to Manage Center > Learning > Class Resource Manager > Facilities.
  2. Click + Create Facility.
  3. Configure the fields as appropriate.  Use the table below for guidance:
Field Description
Facility Code Code used to uniquely identify the facility. It can include spaces. This field is mandatory.
Outlook Reference Enter the outlook email address reference (required for Exchange Server integration).
Location If the facility is not within a training center, enter the location here.
Training Center Select the training center where the training facility is located. If the facility is not in a training center,leave the value as Default.
Status If the facility is available for booking immediately, select Available from the Status field. Otherwise, select Not Available.
Category Select the type of facility.
Venue Enter the Venue name. This is shown with the Facility Code where the facility is referenced in the Knowledge Center Course Details and class session. This field is mandatory.
Contact Info Enter the Contact Info for the facility. This is shown to learners when they select the facility in the Knowledge Center Course Details.
Directions Enter the directions for the facility. This is shown to learners when they select the facility in the Knowledge Center Course Details. 
Map Here you can select a map of the facility if there is one available in the Respository Manager.  Click the browse icon and select the Map file.
Room Equipment Here, you can configure information about room equipment and other room-related details about the facility.
  1. Click Save.

Schedule Events for a Facility

You can schedule events for facilities to book them for a specific date.  From here, you can also create a new module session, booking the facility at the same time.

  1. In the appropriate facility, click on the Schedule tab.
  2. Click + Create Event.
  3. Configure the event.  For additional information about configuring and managing events, please see Events.

Delete a Facility

  • To delete a single facility, locate the appropriate item on the Facilities page. Click the action menu and select Delete.
  • To delete multiple attributes, click the checkboxes for the appropriate items on the Facilities page. In the Bulk Action field, select Delete.

Facilities that are being used in a course can't be deleted.

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