Transcript Statuses

A learner's transcript indicates the current enrollment status for a course session (Not Started, In Progress, Completed, etc.). The LMS comes with a set of default transcript statuses that are not editable. You can't create new statuses, but you can create sub-statuses for additional detail.

Examples:

Completed could be sub-classified as With Merit or With Distinction
Waiver/Exempt could be sub-classified as Equivalent Qualification or Experience Waiver
Excused could be sub-classified as Illness/Injury or Bereavement or Jury Service

Transcript statuses are set up in Catalog Management and assigned in various areas of the LMS by instructors, appraisers, managers and course administrators.

To create and edit transcript sub-statuses, your user role must have unrestricted access to the Transcript Status Manager feature.

Transcript Statuses

The table below describes the statuses that come out-of-the-box with the LMS.

Status	Active	Creditable
Not Started	Yes	No
In Process	Yes	No
Waitlisted	No	No
Dropped from Waitlist	No	No
Withdrawn	No	No
Withdraw - Valid Reason	No	No
Withdraw - Invalid Reason	No	No
Withdrawn - Account Closed	No	No
Completed	No	Yes
Completed (Self-Asserted)	No	Yes
Cancelled	No	No
Pending Approval	Yes	No
Approval Denied	No	No
Passed	No	No
Failed	No	No
No show	No	No
Deactivated	No	No
Deadline Expired	No	No
Session Selection Needed	Yes	No
Waiver/Exempt	No	Yes
Excused	No	No

Create a Transcript Sub-Status

Sub-statuses inherit access permissions from their parent transaction status.

Go to Manage Center > Learning > Catalog Configuration > Transcript Status Manager.
Locate the appropriate status in the list and click the +Add Sub-status link.
Enter a unique code for the sub-status.
Enter a name for the sub-status. This is the name provided in drop-down lists to select a transcript status, and is the name shown in learners' transcript details and reports.
Repeat steps 3 and 4 for additional sub-statuses as required.
Click Save. The sub-statuses are listed in the Sub-status column in the Transcript Status Manager.

Set Permissions for the Sub-Status

Permissions are set on the status level and inherited by the sub-status. To set the permissions for a status, locate the appropriate status on the Transcript Status Manager page. Click the action menu and select Permissions.

Read-only allows view-only access.
Unrestricted additionally allows the user to add and delete sub-statuses and set permissions for the status.

Delete a Sub-Status

To delete a transcript sub-status, locate the associated main status. Click the action menu and select Edit Sub-Statuses. Click the remove icon for the sub-status you would like to delete.

Transcript sub-statuses that are being used in a course can't be deleted.

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Transcript Statuses

Transcript Statuses

Create a Transcript Sub-Status

Set Permissions for the Sub-Status

Delete a Sub-Status

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