Updated as of Version 26.02.
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Transcript Attributes

Transcript attributes are custom fields that are used to capture details about a course that can be included in a learner's transcript. Transcript attribute categories are set up in Catalog Configuration and assigned values in the learning module. Those values are passed to the learner's transcript.

To configure transcript attributes, your user role must have unrestricted access to the Catalog Configuration feature.

Create a Transcript Attribute

  1. Go to Manage Center > Learning > Catalog Configuration > Transcript Attribute Categories.
  2. Click + Create New Transcript Attribute.
  3. In the Attribute Code field, enter a unique code for the attribute.
  4. In the Name field, enter a descriptive name for the attribute.  For multi-language systems you can enter the label key that will be used to look up the localized name in the user's preferred language.
  5. In the Type field, select the type of data represented by the attribute.  Transcript attributes can be any of the following data types, which determine what type of values can be assigned to them:
  • Free text (a single line of text up to 255 characters)
  • Text area (multiple lines of text)
  • Drop-down (select the value from a list).  Note: You will need to save the attribute before you can add values to the drop-down list. Please see Configure the Attribute Drop-Down Values below for additional information.
  • Numeric (In PeopleFluent Learning versions up to and including 21.04, fractional numbers less than 1 must start with a zero; for example, 0.75, not .75). Select the Sum total when printing or reporting checkbox (located below the Type field) if you want to show the sum of values.
  • Check box
  • Date (a calendar tool to select a date)
  1. In the Display Areas Settings section, select the areas where you want the attribute to be available.
  2. Click Save. 

Attributes can be edited, but there are restrictions on changing an attribute's type. For additional information, please see Allowed Transitions Between Dynamic Attribute Types.

Configure Attribute Drop-Down Values

If you selected Drop-down in step 5 above, configure drop-down values.

  1. Scroll down the page and locate the Transcript Attribute Values section.
  2. Click Add New Option.
  3. Configure the value.
  4. Repeat steps 1-3 to include additional values.
  5. Click Save.

Set the Attribute Permissions

Locate the appropriate attribute on the Transcript Attribute Categories page. Click the action menu and select Permissions.

  • Read-only allows view-only access to the attribute.
  • .Unrestricted additionally allows the user to update, delete and set permissions for the attribute.

Delete a Transcript Attribute

  • To delete a single attribute, locate the appropriate attribute on the Transcript Attribute Categories page. Click the action menu and select Delete.
  • To delete multiple attributes, click the checkboxes for the appropriate attributes on the Transcript Attribute Categories page. In the Bulk Action field, select Delete.

Transcript attribute categories that are being used in a course can't be deleted.

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